tlhIngan-Hol Archive: Wed Aug 11 13:29:43 2004

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Re: Do you want to go to the qep'a'?

Eric Zay ([email protected]) [KLI Member] [Hol ghojwI']

We did send and receive the following two messages.
>7/5 - Email from Ronda:
>Eric and I would like to attend the qepa' [sic] this year. What
>is the cut off date for registration?
>
>7/5 - My email reply to Ronda AND Eric:
>The cut-off date WAS July 1st, but if you can move swiftly (i.e.,
>use the KLI's Merchant page to pay for your registration in the
>next 24 hours) I can still accommodate you both. But I need know
>NOW, as various orders related to the qep'a' go in first thing
>Tuesday morning.

At this point we responded with an email saying that we did want to attend but wanted to know if we could mail the registration fee in the following week.  If that was not possible what were our options?  To this there was no reply.  Nor did we ever receive any of the e-mail messages listed below.  We therefore believed that we had simply been blown off.  However I can well see this as being some kind of strange and unfortunate email screw up.  

I did receive the phone message from Lawrence but that was two days before the qep'a' was to begin.  By that time I had made other plans for my vacation time and it was to late to change them.  It's unfortunate that it worked out this way this year.  I'll just have to get my level three certification next year.

SuSvaj
>
>7/7 - Another email to Ronda and Eric:
>Well folks? What's the word? I'd love to have you both at the
>qep'a', but I need an answer from you now (and if the answer is
>"yes" then I need money now).
>
>Because I didn't hear back from you, I've gone out on a limb. I
>included you both in the head count for t-shirts. So, I hope that
>even if you decide not to attend, you'll still send in supporting
>memberships. No pressure, I'm sure I'll find happy homes for them
>if you don't go with either option.
>
>But please, let me know, one way or the other, and soon.
>
>7/7 - A followup note to Ronda:
>Both of the email addresses I had for Eric bounced. Please pass
>along that last message.
>
>
>Having done all that I could from this end, I put the matter out
>of my mind. I never received any replies. A few days before the
>qep'a' (I honestly don't recall the exact date, though doubtless
>my phone records would reveal it) I attempted to phone Eric and
>learn his plans. I didn't speak with him, but I left a message.
>
>So, given all of this, and the lack of any reply to me, I'm quite
>surprised and a bit upset to find Eric's posts here.
>
>Let me repeat: No one is ever turned away at the qep'a', and
>indeed it's not uncommon for people to show up at the last minute
>for a day or the whole event. When they do so, they generally
>miss out on the "goodies" that are provided to "registered"
>members because of the requirement of placing orders weeks and
>weeks in advance to having items (e.g., the annual qep'a'
>t-shirts) printed up. Similarly, restaurants need an accurate
>head count several days in advance. Often the price we pay per
>head at the banquet is a function of how many people we expect to
>bring, and that number is needed a month in advance. Further,
>having everyone registered a month in advance provides the
>working capital to make the purchases of supplies and other
>materials for the qep'a'.
>
>This is also why the deadline for registration is published in
>HolQeD, giving people at least three months (though usually six
>months) advance warning. But even so, in the worst case scenario
>of people who didn't think they could attend until some last
>minute circumstance permitted them to, they'd be welcome. They
>might not get a t-shirt or any other qep'a' specialty items.
>They might not be able to attend the banquet (though only under
>the most extreme circumstances would we be unable to accomodate
>the addition of another person), but they'd get every other
>aspect of the qep'a'.
>
>So, that's the "inner workings" of qep'a' registration.
>
>Reading over my reply to Ronda's initial query, I don't see it as
>being particularly harsh (though I confess, the tone may come
>across that way). If this caused Ronda and Eric to believe they
>were not welcome, I am truly sorry, and I can only ask them to
>reflect upon our previous interactions. If they attempted to
>reach me by email, I hope my copies of my posts to them above
>make it clear that I never received them, as should my phone call
>to Eric.
>
>All in all, this looks like one of those situations where things
>just fell apart. I have no clear idea of why.
>
>Lawrence
>
>
>
>

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